Job Description

At Out of the Box Technology, the Bookkeeper I plays a vital role in supporting our clients' financial health by ensuring accurate transaction processing, account reconciliation, and financial reporting. This entry-level position is perfect for someone who is detail-oriented, eager to grow, and comfortable using QuickBooks Online and/or Desktop. 

Working under the guidance of senior bookkeepers and accountants, the Bookkeeper I will assist in maintaining clean and accurate financial records, processing payables and receivables, and supporting month-end close activities. This is a fantastic opportunity to gain hands-on experience in a dynamic, tech-forward environment while building a strong foundation in bookkeeping and client service. 

Primary Responsibilities  

Daily Bookkeeping & Transaction Management  

• Enter daily financial data and perform routine bank and credit card reconciliations 

• Record and categorize transactions in QuickBooks Online/Desktop 

• Process accounts payable and accounts receivable with attention to detail and timeliness 

• Assist with payroll entry and recording from third-party providers 

• Prepare basic financial reports, including balance sheets and profit & loss statements 

• Communicate with clients to gather financial data and clarify entries 

QuickBooks Expertise  

• Set up and maintain clean and accurate QuickBooks files (QBO/QBD) 

• Utilize bank feeds to efficiently categorize and reconcile transactions 

• Generate standard QuickBooks reports for internal and client use 

• Support payroll data entry and payroll tax filing processes when needed 

Reconciliation & Compliance  

• Ensure accuracy in transaction entry and resolve discrepancies 

• Track and manage sales tax reporting for clients 

• Support month-end and year-end close processes in collaboration with senior staff 

• Assist with client audit preparation by gathering required documentation 

Client and Vendor Communication  

• Respond to client questions regarding invoices, reports, and QuickBooks functions 

• Coordinate with vendors to manage bill processing and payments 

• Record employee reimbursements and ensure expense documentation is complete 

Operational Excellence & Growth  

• Follow internal bookkeeping SOPs and best practices 

• Stay informed on new QuickBooks features and accounting software updates 

• Collaborate with more senior bookkeepers and accountants on reporting and advisory tasks 

Key Competencies  

• Integrity & Trustworthiness: Maintains client confidentiality and acts with professionalism 

• Detail-Oriented: Ensures accuracy in data entry, categorization, and reconciliations 

• Client-Focused Communication: Communicates clearly and respectfully with clients and team members 

• Tech-Savvy: Comfortable navigating QuickBooks and Microsoft Office tools 

• Growth Mindset: Open to learning new skills and systems 

• Strong Work Ethic: Manages time effectively, meets deadlines, and prioritizes client needs 

• Team-Oriented: Contributes to a positive team environment and asks for help when needed 

Qualifications  

• Associate degree in Accounting, Finance, or a related field, or equivalent experience 

• 1+ years of bookkeeping or accounting experience 

• Proficient in QuickBooks Online and/or QuickBooks Desktop 

• Strong organizational skills with the ability to manage multiple client accounts 

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